frequently asked

questions

We know there’s so much to consider.

2020 didn’t turn out how we expected, but we’re hopeful 2021 will. There’s still a great deal to figure out but having riders on the road in New York State in July 2021 is our dream.

You should find the answers to your questions below. If you don’t contact us.

GENERAl

ESR Long Island is taking place on Saturday, July 24, 2021 at Theodore Roosevelt Memorial Park in the Town of Oyster Bay.

You can register to ride one of three routes at the in-person event, starting and ending in Theodore Roosevelt Memorial Park.

Please contact the Empire State Ride team at 716-845-3179 or empirestateride@roswellpark.org.

The three routes being offered at ESR Long Island include 10, 25 and 62 miles.

Start times vary based on location, but we will be sending 50 riders out every 20 minutes. The start times are:

  • 7 a.m. – 62-mile route
  • 8 a.m. – 25-mile route
  • 9 a.m. – 10-mile route

The fundraising minimum is $75 for youth (under 18 years old on Ride Day), $250 for adults riding the 10 or 25-mile routes and $350 for adults riding the 62-mile route. All funds raised support our mission to end cancer.

The funds raised by our riders support clinical research and trials at Catholic Health’s Cancer Institute at St. Francis Hospital and Heart Center on Long Island and America’s first cancer center, Roswell Park Comprehensive Cancer Center in Buffalo, New York.

We are planning with what we know today and will adjust our plan as New York State and local guidelines change. Currently, we plan to offer:

  • Limited-space in each start time.
  • Areas marked with 6-foot distances.
  • Masks required except when riding your bike.
  • Hand sanitizer and hand washing stations.

We are continuing to monitor the situation and will make adjustments as July 24 gets closer to ensure the safety of our riders. We recommend that if you, or someone you have come in contact with, is sick or at-risk of spreading the virus, you should stay home

Registration

Click the “register” button above. You will fill out a short registration form and receive a confirmation email upon completion.

There is a $25 registration fee to participate in Empire State Ride Long Island and then a fundraising commitment for each rider. Since the ride benefits cancer research and patient care, fundraising is critical to support our mission. We offer tools to help, and you can even earn rewards for your fundraising efforts. 

Yes. Children ages 1+ can participate in the Ride.

For security reasons, our registration & fundraising system requires a unique email address for each participant. Therefore, if you’re registering kids or other riders without email accounts, you may need to create an email account, use your personal email, your work email or a spouse or relative’s email address.

You can bike as few as 10 miles. ESR Long Island has route recommendations for everyone from beginners to advanced riders. For suggested route options click here.

 

If you would like your fundraising dashboard and donation page to display a different mileage badge, contact the Ride and your request will be handled as soon as possible.

Fundraising

The fundraising minimum is $75 for youth (under 18 years old on Ride Day), $250 for adults riding the 10 or 25-mile routes and $350 for adults riding the 62-mile route. All funds raised support our mission to end cancer

Check donations may be mailed to:

Roswell Park Alliance Foundation
PO Box 644
Buffalo, NY 14240-0644

 Make sure the check is made out to “Empire State Ride Long Island” or “ESR Long Island” and the rider’s name is listed in the memo field. If you are sending in multiple checks for a rider or multiple riders on a team, please include this form.

 Do not mail cash. Cash gifts can be brought to the event on July 24.

Please call our office at 833-465-1730 with questions.

Making a donation by credit card will immediately post on the rider’s fundraising page. The donor will receive a receipt within their confirmation email and the rider will receive a donation notification. Donations are also accepted in the form of cash or by check.

Please allow 10 business days after receipt for mailed donations to be processed and posted to your fundraising page. Donations made online will be processed and posted immediately. Matching gifts may take longer than 10 days to appear on your fundraising page.

Whether you work for a company that matches the money you raise, or if one of your donors works for a company that does, you can double your donations by doing the following:

Review our Matching Gifts page to see if your company participates in a matching gift program

  • Pick up a Matching Gift form from your Human Resources Department (or ask your donor to request one at their place of work)
  • Fill out the form completely
  • Send it to the following address:

 ESR Long Island – Matching Gifts
Elm & Carlton Streets
Buffalo, NY 14263

If after contacting your Human Resources Department you still have a Matching Gift question, simply contact us and we will be happy to assist you.

Facebook Fundraising

Unlike a basic link share, Facebook Fundraiser posts are rich and dynamic posts that motivate more friends to donate quickly. Posts through a Facebook Fundraiser include an image, story, thermometer, donate button, and more. You can easily invite all of your friends, and they will see updates from the fundraiser, as well as from other friends who donate. Your friends are also encouraged to invite and share with their friends, which means you may receive gifts from people you don’t even know who were moved by your story! Facebook also provides you with a quick and easy way to check your progress – including donations that come in through your ESR Long Island page or your Facebook Fundraiser. On average participants that use Facebook fundraising raise $300 more than those who do not

When you create a Facebook Fundraiser, your personal story and fundraising goal will be populated in Facebook. A cover photo and fundraiser name are also provided. Following creation of your Facebook Fundraiser, all donations will sync, meaning all donations received either on Facebook or through your personal page will be included in thermometers in both places.

When connecting your personal fundraising page to a Facebook Fundraiser, Facebook receives information on the campaign you are fundraising for and your personal story from your personal page at the time of the connection. On an ongoing basis, Facebook also receives updates on the amount of funds you have raised in order to keep the thermometer on your Facebook Fundraiser synced to the thermometer on your personal page. Facebook does not receive information about donors who donate through your personal page.

Yes. When you update your fundraising goal on your personal page, your goal will also be updated on your Facebook Fundraiser. However, if you update your goal in Facebook it will not update the goal on your personal page. For consistency, we recommend that you do not update your goal on Facebook.

No. Following the creation of your Facebook Fundraiser, updates to your story or photograph on your personal page will not be reflected on your Facebook Fundraiser. This allows you to tailor content appropriately in either location.

From your Facebook Fundraiser, click “…More” under the invite button, then click “Edit Fundraiser”. Changes that you make to your cover photo or description on Facebook will not be reflected on your personal page. This allows you to tailor content appropriately in either location

This means Facebook Fundraising has completed. All Facebook Fundraisers are scheduled to end 30 days after Ride Day.

Yes. Fundraisers are public, so anyone can see them. Only people with Facebook accounts can make a donation.

From your Facebook Fundraiser, click “…More” under the invite button, then “Delete Fundraiser”.

You must first be registered for ESR Long Island. To connect with a Facebook Fundraiser, log in to your Fundraising Dashboard and click to connect with Facebook. Accept Facebook’s permissions and your new Facebook Fundraiser is created!

Existing Facebook Fundraisers cannot be linked to an ESR Long Island page. You must visit your Fundraising Dashboard to create a new Facebook Fundraiser. Facebook Fundraisers not created through the Fundraising Dashboard will not sync to your thermometer and Roswell Park. We recommend you delete any existing Facebook Fundraisers that you were previously using to collect donations for ESR Long Island then visit your Fundraising Dashboard to create a new Facebook Fundraiser.

Because the personal page does not allow for public display rules the donor could set on Facebook (i.e. friends only or friends of friends), all donors display on the personal page as “Facebook Fundraiser”. Please have your donor contact us at 716-845-3580 or empirestateride@roswellpark.org if they would like to update the public display name on the honor roll.

Yes, all donations will go towards your personal ESR Long Island campaign. Then Catholic Health-St. Francis Hospital and Heart Center and Roswell Park Comprehensive Cancer Center will split the funds raised.

When someone makes a donation through a Facebook Fundraiser, a payment receipt is sent to the primary email listed on the donor’s Facebook account. This payment receipt includes the organization’s tax ID number and confirms that the person has made a donation as a charitable contribution and that they’re not receiving any goods or services in return.

All Facebook Fundraiser donors receive an email from Facebook on behalf of the organization. If you also elected to receive email from Roswell Park Alliance Foundation at the time of your donation, you will receive an email receipt directly from the organization as well.

Because the personal page does not allow for public display rules the donor could set on Facebook (ie. friends only, friends of friends, only me), all donors display on the personal page as “Facebook Fundraiser”. Please contact us at 833-465-1730 or empirestateride@roswellpark.org if you would like to update the name on the honor roll to your name.

You can print a receipt for your donation directly through Facebook by going to your settings, selecting “payments,” and clicking on the donation for which you would like a receipt. While we are not able to print receipts for Facebook donations, please contact us at 716-843-7433 or empirestateride@roswellpark.org if you are having trouble locating your receipt through Facebook.

Teams

You only need two people to form a team. So grab a friend and you’ve got your team!  There is no limit to the size of your team either.

Designate someone (or yourself) as the team captain. During the registration process, you’ll come to a step asking if you’d like to be an individual rider, create a new team or join an existing team. Just follow the directions to “Form a team.” Then let your teammates know the name of your team, and how to spell your name, since they may have to search the system for your name to join.

When joining a team, be sure that your team captain is registered first and that you know the team name and/or the team captain’s name (and how to spell it). When registering select “Join a Team.” Find your team’s name and follow the prompts to complete registration.

Yes. From your Fundraising Dashboard you can change your team membership. Click on the profile button and then the Event Options button.  From there you can “Change Team Membership”, enter the team name or captain’s first or last name and search. When the correct team name appears click on the Join Team button.

No! You can each ride however you like. Your team can even include volunteers.

Yes! Although we cannot currently accept general team donations online, your donors can make a check payable to ESR Long Island and include a list of team members and their pledge amounts, so they may be properly credited. They can mail their check to the ESR Long Island office. Please note: if a donation is made to the team and not a rider it will not count towards the fundraising minimum of any rider. 

benefitting clinical research and trials at